Why Cloud is a must: How to get the most from your Devices

By   ISBuzz Team
Writer , Information Security Buzz | Feb 17, 2016 06:00 pm PST

Owing to the fact that cloud computing offers you superb flexibility and scalability, impenetrable security against cyber criminals, greater collaboration among employees, and a number of cost-saving benefits, there are few reasons why you shouldn’t upgrade to virtual solutions like 100TB Cloud Servers.

However, this doesn’t mean to say that cloud services and the devices you access them on will be optimised from the get-go. You may need to make a few changes and tweaks before you can fully utilise the power and potential that cloud computing can afford. So, with this in mind, here is how to get the most from your devices using the cloud.

Enable offline viewing

Even though one of the benefits of utilising the cloud is that you can access important files and folders in any location with an Internet connection, there could be occasions when offline viewing is required.

Thankfully, several cloud services will enable you to save documents or data locally. For example, anything you add to your ‘Favourites’ folder on Dropbox will be made available offline. But remember to delete local files when you no longer need them, otherwise you will waste much-needed space.

Turn on automatic backups

Automating daily duties such as processing payroll or publishing social media updates is becoming increasingly essential for businesses that don’t have the time or resources to hand these responsibilities over to an actual employee.

However, you should also be automatically backing up to the cloud as well. Just one instance of human error and you might end up losing sensitive or confidential information forever, which could prove incredibly costly.

Take advantage of apps and add-ons

As everyone’s cloud computing requirements will be different, there is a strong chance your provider’s out-of-the-box solution won’t have some of the features or capabilities you desperately require. Thankfully, developers are constantly creating various apps and add-ons for you to take advantage of.

For example, on Google Drive you can add extra functionality with apps like PicMonkey, a free photo editor. Add-ons can be found in the top bar of any drive document you are editing, while apps are located on the Chrome webstore.

Be careful with collaboration

While cloud computing enables you to collaborate with colleagues and ensures online offenders can’t access valuable data, you shouldn’t ignore the possibility that internal threats also exist.

Therefore, it is vital you exercise extreme caution when it comes to access. With certain cloud providers, you can add password protection for specific links to increase data security.

Choose two-step verification

If your cloud provider does not offer two-step verification, you should probably look elsewhere for your server and storage requirements. This security feature prevents anyone from accessing or using your account even if they know your password by sending a verification code to a trusted device.

With the hugely popular iCloud for iOS devices, you can activate two-step verification by signing in to your Apple ID in your browser, clicking Password and Security, and then following the on-screen instructions.

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